Fairlington Mews Board of Directors

Meeting Minutes

March 25, 2003

 

 

Shannon Watson, President, called the meeting to order at 7:30 PM.  A quorum was established.

 

Present:                                                          Absent:                                  

Shannon Watson – President                            Gretchen Martin – Director

Gordon Avery – Vice President

Seth Low - Treasurer                          

Rob Stewart – Secretary                                 

 

 

Sherrille Opal -- Property Manager, Legum & Norman

 

A.                 Homeowner Forum

 

1.      Judith Guerny – Speaking on behalf of Susan Yakey and Steve Irmo, submitted a request to improve the parking lot drainage for Court 9. The request is detailed under New Business.

 

B.        Approval of the Minutes – the January 28, 2003, minutes and the February 25, 2003 minutes were unanimously approved.

 

C.        President’s Report

 

Shannon Watson extended thanks to Ron Patterson and Tom Corbin for their efforts in developing, printing and distributing the Mews Newsletter. Shannon also mentioned that she had selected Josh Winicki, of Court 9, to serve as chair of the ad hoc Trash Committee.

 

D.                Treasurer’s Report

 

Seth Low reported that the current budget showed a $45,230 surplus but cautioned that the fees to cover the cost of snow removal in February had not all been received

 

E.                 Committee Reports

 

  1. Landscaping

Brenda Camenzind reported that the Landscape Committee was starting Phase I of a long-term plan for the replacement and removal of shrubs and she asked that the Landscape Budget be reserved in order to support this effort. Brenda also reported that she was expecting a proposal for this work, which would be covered under her budget, and she asked that the Board approve the work so that planting could begin as soon as possible. A motion was made to conditionally approve this work unless, after reviewing the details of this work, objection was registered through email. The motion passed unanimously. 

 

  1. Recreation 

Chairman David Biette reported that he submitted the Rule and Regulations for the Pool and Tennis Courts for 2003. The Rules and Regulations were approved unanimously.

 

  1. Newsletter – no report.

 

 

  1. Stairwell Refurbishment

Jennifer Birtwhistle reported that she had recently met with residents for comments on the preliminary stairwell designs. Jennifer presented samples of carpet, wallpaper and paint that she proposed would be used for the renovations along with rough estimates for the work. Jennifer requested that the Board provide approval for her to solicit formal bids for completing the work. The Board approved the request unanimously. 

 

5.      Management

A motion was made to adopt the Management Committee’s recommended guidelines for performance review of Management. The motion passed unanimously.

 

  1. Trash – no report.

 

F.                 Old Business

 

1.   Basketball Hoop – deferred.

 

2.   Roofing Contractor – Sher Opal reported that the previously approved roofing contractor, P.J. McTavish, had failed to supply proof of ownership of the necessary Virginia State Contractors License. For 2003, roofing work will be performed by the James Walls Contracting Company, Inc.

 

3.   Jerry Dieruf, Dieruf Landscape – Sher Opal reported on the status of a disputed invoice for $467.50. Sher presented that the amount was excessive for the work performed. The Board unanimously agreed to provide half payment in the amount of $233.75 in order to settle the dispute.

 

 

G.                 New Business

 

  1. Sewer Pipe Liners - Sher Opal Presented a proposal for having the sewer pipes lined to help eliminate further drainage problems. Sher reported that in order to receive the special price of $90/ft, we should submit a joint proposal with Fairlington Green. Sher recommended to the Board that the Mews commit $50,000 for this work in 2003. This is the same level of commitment as the Fairlington Green. Sher offered to send copies of the contract, when received, to the Board members by email.

2.      Pool Contract – A motion was made to approve the 2003 Pool contract with World Pools. The motion passed unanimously.

 

3.      Court 9 Drainage Repair – A joint request was submitted on behalf of the residents of 4654, 4652, 4650, 4648 and 4646 South 34th Street which called for the repairs to the parking lot and side walk drainage to prevent flooding of the above mentioned units. Sher Opal presented the Board with a proposal from Donaldson and Sons for $8816.00 to complete the work. A motion was made to accept the proposal. The motion passed unanimously.

 

 

H.        Establishment of Next Meeting – Established for April 29, 2003 at 7:30 PM.

 

I.          Adjournment

            The meeting was adjourned at 8:45 PM.

 

 

 

Respectfully submitted,

 

 

 

Robert Stewart, Secretary to the Board