Fairlington Mews Board of
Directors
Meeting Minutes
December 3, 2002
Shannon Watson,
President, called the meeting to order at
Present: Quorum Established
Shannon Watson –
President
Gordon Avery –
Vice-President
Seth Low –
Treasurer
Rob Stewart --
Secretary
Sherrille Opal
-- Property Manager, Legum & Norman
A. Homeowner
Forum
1.
Gene
and Judith Guerney presented a request to return the parking in Court 9 to the
original configuration after the scheduled paving had been completed. Their
request included the removal of two curbs and the addition of two spaces which
would bring the total spaces to twenty-three. The Board requested that the
Guerneys obtain approval from all Court 9 residents, develop a detailed,
written proposal, and present it at a subsequent Board meeting.
2.
Brenda
Medwed presented a request to have a tree removed from her back patio at the
Mews expense. This request is detailed under New Business.
3.
Ivone
Lejvez reported that she was having a problem with her lawn becoming thin and
was told by a Landscaping Contractor that the lawn was getting too much shade.
Brenda Camenzind offered that the Landscaping Committee would look into it and
report back to the Board.
B. Approval of the Minutes
The Minutes from the October 22, 2002, meeting were approved unanimously with a minor change.
C. President’s Report
- No Report
D.
Treasurer’s
Report
Seth Low reported that the existence of a
temporary budget surplus until some outstanding contracts were issued.
E. Committee
Reports
a.
Landscape
Committee
Brenda
Camenzind reported that the STM Contract was coming to and end and that she had
reviewed the proposals she had received. She would be recommending a Contract
with Community Landscape Services during Unfinished Business. Brenda also reported
that she would be providing a proposal to address some immediate tree trimming
needs during New Business.
b.
Recreation
Committee - No Report
c.
Newsletter
Committee – No Report
d.
Stairwell
Refurbishment Committee
Shannon
Watson reported that Jennifer Birtwistle had accepted the position of Chairman
of the Stairwell Committee.
e.
Management
Company Committee
Gordon Avery reported that he had been in touch with David Baker and the Committee was still waiting for a response from the Board regarding its recommendations.
f.
Trash
Committee – No Report
F. Monthly Financial Management Report
A Monthly Financial Statement was submitted in writing to the Board.
G. Old
Business
a.
Basketball
Hoop.
-
No
Report
b.
Landscape
Contract
Brenda Camenzind presented to the Board a
recommendation to select Community Landscape Services as the Mews Landscape
Contractor for the 2003/04 season. In the process of developing the
recommendation, the Landscape Committee inspected several properties that are
maintained by Community Landscape Services. The Board unanimously approved the
selection of Community Landscape Services as the Mews Landscaping Contractor
for 2003/04.
H. New
Business
a. Roof Replacements for 2003
Sherrille
Opal presented to the Board a recommendation from Seal Engineering for
selecting P.J. McTavish & Company as the Roofing Contractor to perform the
Roof Replacements scheduled for 2003. The Board unanimously approved awarding
the Contract to P.J. McTavish & Co.
b. Tree Care
Brenda
Camenzind presented to the Board a proposal from Hook’s Tree Service to perform
some immediate tree trimming and tree removal throughout the Mews property. The
Board unanimously approved the proposal.
c.
Request for Variance –
*Deferred Until Next Meeting*
d.
Tree Removal –
Brenda Medwed addressed the Board regarding her responsibility to remove an overgrown tree in her back patio. Ms. Medwed stated the she was told by the previous owner that the tree was Mews property and therefore the Mews should be responsible for its removal. Otherwise, she would have requested the previous owner remove the tree when she purchased the unit. The Board unanimously agreed that the tree was the responsibility of Ms. Medwed as outlined in the Mews Association documents. The Board recommended that Sherrille Opal and the Landscape Committee work with Ms. Medwed to obtain the lowest possible bid for the work.
I. Establishment
of Next Meeting
The next meeting was established for
J.
Adjournment
The meeting was adjourned at
Respectfully
submitted,
Robert Stewart,
Secretary to the Board