Fairlington Mews Board of Directors

Meeting Minutes

February 25, 2003

 

 

Shannon Watson, President, called the meeting to order at 7:31 PM.  A quorum was established.

 

Present:                                                          Absent:                                  

Shannon Watson – President                            Gordon Avery – Vice President

Seth Low - Treasurer                          

Rob Stewart – Secretary                                 

Gretchen Martin – Director

 

Sherrille Opal -- Property Manager, Legum & Norman

 

A.        Homeowner Forum

           

            No Issues to discuss.

 

B.        Approval of the Minutes – the January 28, 2003, minutes were deferred until the next meeting.

 

C.        President’s Report

 

Shannon Watson announced that the Newsletter Committee was in the final stages of completing and distributing the latest issue of Mews News. Shannon also mentioned that several candidates were being considered to chair the Trash Committee.

 

D.                Treasurer’s Report

 

Seth Low reported that the current budget showed a $29,377 surplus but cautioned that much of that might be required to cover the cost of snow removal in February. Seth also reported that the Mews tax returns for 2002 had been reviewed and signed.

 

 

E.                 Committee Reports

 

  1. Landscaping – No Report

 

  1. Recreation 

Chairman David Biette that he was reviewing a draft pool contract for 2003.

 

  1. Newsletter – no report.

 

 

 

  1. Stairwell Refurbishment

Shannon Watson reported that Chairman Jennifer Birtwhistle recently held a meeting and invited other homeowners to view sample color and wallpaper schemes.

 

5.      Management

Shannon Watson reported that David Baker and Sher Opal were reviewing a draft document that provides benchmarks for Management performance.

 

  1. Trash – no report.

 

F.         Old Business

 

1.     Basketball Hoop – deferred.

 

G.        New Business

 

  1. Sewer Pipe Liners - Sher Opal Presented a proposal for having the sewer pipes lined to help eliminate further drainage problems. After a brief discussion it was decided that Sher would evaluate the possibility of combining this proposal with work being proposed by Fairlington Glen at a reduced cost. Sher will report her findings at the next Board meeting.

 

2.      Replacement Reserve Study – At the request of Shannon Watson, Sher Opal presented to the Board a proposal from Seal Engineering to perform an assessment and develop a replacement schedule for all of the reserve work in the Mews. The Board unanimously approved spending $7950 to complete the study.

 

3.      Audit Report – Sher Opal presented to the Board an Audit Report, compiled by Goldlang, Cavanaugh & Associates, which reviewed the Fairlington Mews Balance Sheets for 2001 and 2002. The Board unanimously approved the report.

 

 

H.        Establishment of Next Meeting – Established for March 25, 2003 at 7:30 PM.

 

I.          Adjournment

            The meeting was adjourned at 8:15 PM.

 

Respectfully submitted,

 

 

 

Robert Stewart, Secretary to the Board