Fairlington Mews Board of Directors

III. Approval of Minutes.

Approval of the minutes for the October and December 2003 meetings was deferred to the February 24th meeting.

IV. President’s Report. Rob Stewart gave a brief report noting the quality of the newsletter. It was noted that the snow removal company needed to do the sidewalks around the pool and the fire lane.

V. Treasurer’s Report. Seth Low reported that the surplus for the month was $10,262 but did not account for the recent snow removal. Sher gave Seth a draft of the audit for him to review.

VI. Committee Reports

A. Landscape Committee. Tom Corbin reported for the Landscape Committee. He said that the final check for Community Landscaping was being held since the contracted work had not been completed. He has a copy of an e-mail regarding trees that are to be replaced under warranty. He requested that tree and landscape budgets be put together.

The board voted unanimously to accept the January 22, 2004 proposal by Environmental Enhancements except for the first bullet on a January leaf clean-up.

B. Recreation Committee. The pool contract for 2004 was not discussed since it was presented at this meeting. Sher noted that the proposal for 2004 is $1440 higher than last year. David Biette reported that the committee was investigating picnic tables. It was recommended that the committee look at teak tables and consider that all outdoor furniture be cohesive in design.

C. Newsletter Committee. The role of communications was discussed, including the possibility of putting more materials and forms on the web site. Sher said that Legum & Norman had a service but it was agreed that such a service would not be worth it if people didn’t use it.

D. Sign Committee. Sher reminded the board that Old Town Signs can assist with design, adding that it takes four to six weeks to have them done. Gretchen Martin requested that the committee consider a “Colonial Revival” design. There was discussion about possibly working with other villages to do a bulk order of signs.

VII. Monthly Financial Management Report. Sher Opal referred to the monthly report submitted in the board members’ packets. She noted that the bill for the supervision of the stairwell refurbishment was under budget by $2480.

The bill for drainage in Court 9 was considerably higher than anticipated due to the extra work done on curbing and the sidewalks.

The board voted unanimously to authorize payment of $13,166 to W.P. Donaldson & Sons for the drainage work done in Court 9.

VIII. Unfinished Business.

A. Roles and Responsibilities. Rob Stewart recommended that the board schedule a work session to complete the roles and responsibilities documents in the next two weeks. He agreed to collect dates when board members would be available.

IX. Old Business

A. Drainage in Court 11. It was agreed to wait for a recommendation by the engineer before starting any work to correct the drainage problems in Court 11.

B. Carriage Lamps. The board inspected samples of the steel and aluminum poles. Rob Stewart asked that a diagram of the conduit connection be presented before work commences on the poles. Sher reported that Leslie Engelking could cut the poles in the shop if necessary.

C. Roofing. There was general discussion about the trash that the current roofing company left on lawns and that the job took too long. The board asked Sher to make sure that Seal Engineering uses copper flashing in the specs and in the jobs.

X. New Business

A. Satellite dish guidelines. Sher asked that the document be returned to counsel to simplify the language and to draw up a policy so that a variance would not be needed for each new satellite dish, and to develop a “best practices” document for the installation of satellite dishes.

B. Variance Request: Front Door. It was reported that Ned Overton in North Fairlington has started a task force to find out about reasonably priced replacement doors. The variance request was discussed in the context of architectural integrity of the building design.

The board voted unanimously to deny the request by 4636 South 34th Street to replace the front door.

C. Fairlington 5-K. The organizers of the Fairlington 5-K run requested a donation from the mews. Seth Low asked that we get information on the charitable status of the beneficiary of the run before considering a donation.

D. Mews Logo. There was discussion that the Mews consider developing a logo.

XI. Establishment of Next Meeting. The next meeting was established for Tuesday, February 24, 2004 at 7:00 p.m. at the Fairlington Community Center.

XII. Adjournment. The meeting was adjourned at 8:45 p.m.