Fairlington Mews Board of Directors

II. Approval of Minutes.

The February 2005 minutes were not ready for review during the March Board Meeting.

III. President’s Report.

Gretchen Martin raised some concerns which were discussed by those present.

Trash Collection in Fairlington: There was a general discussion regarding delays with trash pickup. The Board asked the Management Company to conduct a short informal survey of other trash pickup options should problems continue or worsen.

IV. Treasurer’s Report.

Seth Low reported that at the current point in the year (7 months), there was a surplus of $16,195, but mentioned that we were heading into the summer months, which tend to be more expensive. Seth also reported that he had reviewed the draft audit and that a change was to made with respect to report of a surplus from the previous fiscal year.

Sher presented the draft FY06 budget. Gretchen suggested that a separate budget meeting be held with the Finance Committee.

V. Committee Reports

Landscape Committee. Tom Corbin reported that there was an issue with Ed Hilz and the median. Gretchen was to send him a letter notifying him that it was a Mews responsibility to maintain the islands.

A motion to approve spring planting requests at costs of $1,955, $6,017, and

$1,718 was made by David Biette, seconded by Seth Low. The motion was

approved unanimously. (Specific planting request information can be

provided by the Landscape Committee).

Gretchen Martin raised the issue of removing trees/bushes and appropriately notifying residents. In both Court 13 and 14, residents requested items to be removed and Tom talked to both residents.

Recreation Committee. David Biette reported that the pool passes were in process and that the auto renewal clause was taken out of the pool contract. Sher was asked to call the pool company regarding follow-up on the contract.

It was reported that the bulletin board was to get installed within a few weeks. It was to be installed on the tennis courts to provide the best view.

Newsletter Committee. Tom Corbin announced that the newsletter cost $150 and the next one would be for May/June with a deadline of 5/15/2005.

Finance Committee. Seth Low reported that a group had met with Don Taylor last week including Vail, Seth, and Bob and that they had discussed keeping reserves in separate line items.

VI. Monthly Financial Management Report

Sher Opal presented the monthly financial report and discussed management issues.

Sher reported that the masonry repairs were scheduled to begin 4/1/2005. David Fyffe would be the new project manager. The Board instructed L&N to hold off on the masonry repairs until we had an estimate from Seal.

Stairwell Cleaning

A motion to approve the DEC contract for stairway cleaning at a monthly cost of $509 was made by Seth Low, seconded by David Biette. The motion was approved unanimously.

There was a discussion of the trash removal contract with Jeffrey’s. There was concern that their equipment was falling apart. Board Members expressed interest in getting bids from other companies. Sher reported that any other company would be at least twice as much as Jeffrey’s. The Board asked Sher to get three alternate bids for trash collection.

VII. Old Business

A. Roles & Responsibilities.

Gretchen Martin agreed to send Sher the latest versions of the roles and responsibilities.

B. Sewer Relining Project.

Due to concern over the quality of the work that JED Mechanical was performing, a motion to camera 10 lines was made by David Biette, seconded by Ann Noonan. The motion was approved unanimously.

VIII. New Business

A. Drainage Work.

A motion to contract for drainage work in Court 15 and Court 9 at a cost of

$3,227 was made by Seth Low, seconded by Ben Marglin. The motion was

approved unanimously.

B. Property Manager. There was discussion about a replacement for Sher. Gretchen had talked with Mr. Caudel at L&N and there are two candidates being considered for the position. Gretchen also talked with George Grant from Fairlington Green about the possibility of coordinating with them more in the future to take advantage of some efficiencies of scale.

IX. Establishment of Next Meeting. The next meeting of the Mews board of directors will be held on Tuesday, April 26, 2005 at 7:00 p.m. at the Fairlington Community Center.

X. Adjournment. The meeting was adjourned at 9:30 p.m.