Fairlington Mews Board of Directors

Meeting Minutes

May 27, 2003

 

 

Shannon Watson, President, called the meeting to order at 7:43 PM.  A quorum was established.

 

Present:                                                          Absent:                                  

Shannon Watson – President

Seth Low - Treasurer                          

Rob Stewart – Secretary                                 

Gretchen Martin – Director

 

Sherrille Opal -- Property Manager, Legum & Norman

 

A.                 Homeowner Forum

 

No Comments from Homeowners. 

 

B.        Approval of the Minutes – The March 25, 2003 and April 29, 2003 Minutes were approved unanimously.

 

C.        President’s Report

 

No report.

 

D.                Treasurer’s Report

 

Seth Low, Treasurer submitted 3 versions of the upcoming Budget for FY 2003/2004. These versions included one supplied by Management. After a lengthy discussion, it was determined that the Budget for FY 2003/2004 would continue in a separate Executive Meeting which was scheduled for Thursday, May 29, 2003 at 7:30pm.

 

E.                 Committee Reports

 

1.      Landscaping

Tom Corbin submitted plans from Arlington County for landscaping the islands on 34th Street. The plan called for Arlington County to perform the Landscaping as long as the Mews accepted responsibility for maintaining it. The Board approved unanimously.

 

2.      Recreation 

Chairman David Biette reported that the Pool had opened and that the Recreation Committee was looking forward to another year of community activities..

 

3.      Newsletter

Tom Corbin reminded the Board of the deadlines for submission of material for the Newsletter.

 

4.      Stairwell Refurbishment

Jennifer Birtwhistle reported that the contracts for performing the Stairwell Renovations had been signed and work would begin shortly. 

 

5.      Management

No report.

 

6.      Trash

Shannon Watson reported that the current Chair of the ad Hoc Committee, had stepped down due to relocation.  As a result, there would be no further reports until she could find a replacement.

 

F.         Old Business

 

1.   Committee Roles and Responsibilities - deferred.

 

G.        New Business

 

  1. Sewer Pipe Liners – Sher Opal provided additional information and requested that the Board formalize the conditional approval that previously granted to approve the work. The Board approved the request unanimously.

 

2.      Insurance Coverage – Sher Opal requested that the Board approve the proposal for Insurance Coverage for the Mews for the coming year. The Board approved the request unanimously.

 

3.      Landscape Improvements - Sher Opal presented the Board with a request from the Landscaping Committee for the Board to approve the use of their remaining expenditures since the upcoming Annual Meeting would prevent any additional opportunity for Board approval before the end of the 2003 Budget cycle. The Board agreed to “Conditionally” approve the use of the monies providing that the Landscaping Committee submit, in a timely fashion, a plan (via email) detailing their use.

 

4.      Carriage Lamps – Sher Opal presented the Board with an $800 proposal from DEC to clean all of the Carriage Lamps in the Mews. The Board approved the request unanimously.

 

H.        Establishment of Next Meeting – The Mews Annual Meeting, established for June 24, 2003 at 7:30 PM.

 

I.          Adjournment

            The meeting was adjourned at 9:52 PM.

 

 

 

Respectfully submitted,

 

 

 

Robert Stewart, Secretary to the Board