Fairlington Mews Board of Directors

II. Approval of Minutes.

The April 2005 minutes were not ready for review during the April Board Meeting.

III. President’s Report.

Gretchen Martin discussed the Board’s appreciation for the work of the Finance Committee and then discussed the Legum & Norman management contract.

A motion was made to authorize Gretchen Martin to sign a one-year contract with Legum & Norman by Seth Low, seconded by David Biette. The motion was approved unanimously (3-0).

Gretchen also discussed the notice for candidates for the Board and the Annual Meeting. There was concern that it had not yet been sent out. The Board asked Sher to follow-up.

IV. Treasurer’s Report.

Seth Low reported that he needed to sign a document to facilitate finalization of the audit.

A motion was made to authorize Seth Low to sign a document regarding true representation for the audit by Gretchen Martin, seconded by David Biette. The motion was approved unanimously (3-0).

V. Committee Reports

Landscape Committee. Tom Corbin reported on some of the recent landscaping activities including discussions with Arlington County regarding the median per a 2003 agreement with the County. Other issues included Comcast putting in orange cable and the landscaping budget to date.

A motion was made to authorize the Landscape Committee to spend what had been budgeted ($1,685) by Seth Low, seconded by David Biette. The motion was approved unanimously.

There was a discussion of the car accident on King St. that damaged the fence and hedge. Steve was asked by the Board to find out whether the driver’s insurance would cover repairs.

There was a discussion about environmental variances and how to handle enforcement when the rules were not followed. The Board agreed that a standard operating procedure (SOP) needed to be defined.

A motion was made to authorize the Landscape Committee to spend additional monies ($1,720) of remaining landscape funds by Seth Low, seconded by David Biette. The motion was approved 4-1.

Recreation Committee. David Biette reported on progress of pool activities including why the pool was filled so early, the need for better coordination next year, and $8,000 that was not needed for filtration due to a grandfathering clause.

There was a discussion of the placement for the new bulletin board to be put near the single tennis court and who will have keys to it. And Steve reported that Bishop was on schedule to perform work on the tennis court near the end of June.

Newsletter Committee. Tom Corbin reported that the newsletter cost $114 and the next one would be for July/August.

VI. Monthly Financial Management Report

Sher Opal presented the monthly financial report and discussed management issues.

VII. Old Business

A. Sewer Relining Project.

The sewer line “camera-ing” was still pending as they were having trouble getting into

some of the units. Sher reported that Bob DiPalma wanted to continue his work and an

opportunity to fix any problems. The Board asked Sher to get a copy of the contract.

VIII. New Business

A. Insurance.

A motion to approve the new insurance policy at a cost of $56,397 was made

by Ben Marglin, seconded by Ann Noonan. The motion was approved

unanimously.

B. Court 10 Issue. Ben raised an issue of having been contacted by Matt Herndon in Court 10 regarding the problem he is having with the pavement in the parking lot in his spot retaining water. Ben mentioned that he had forwarded an email message to Steve. The Board asked Steve to follow-up.

C. FY06 Budget. There was discussion of the Finance Committee recommendations for the FY06 budget and what key messages needed to be included in the presentation to the community during the annual meeting.

A motion to approve a 12% increase in condo fees for the FY06 budget was

made by David Biette, seconded by Seth Low. The motion was approved

unanimously.

IX. Establishment of Next Meeting. The Annual Meeting of Fairlington Mews will be held on Tuesday, June 28, 2005 at 7:00 p.m. at the Fairlington Community Center.

X. Adjournment. The meeting was adjourned at 9:30 p.m.