Fairlington Mews Board of
Directors
Meeting Minutes
October 22, 2002
Shannon Watson,
President, called the meeting to order at
Present: Quorum Established
Shannon Watson –
President
Gordon Avery –
Vice President
Seth Low –
Treasurer
Gretchen Martin
-- Director
Rob Stewart --
Secretary
Sherrille Opal
-- Property Manager, Legum & Norman
A. Homeowner
Forum
Lori
Olivas presented the Board with a request for variance, which is detailed under
New Business.
B. Approval of the Minutes
The Minutes from the September 24, 2002, meeting were approved unanimously with a minor change.
C. President’s Report
Shannon Watson discussed the need for the Board to
continuously work to improve communication with the Court Representatives and
the community at large.
D.
Treasurer’s
Report
Seth Low reported that a re-walk of the
property was performed which resulted in a $700 reduction in the estimate for
replacing concrete sections in the Mews sidewalks.
E. Committee
Reports
a.
Landscape
Committee
Brenda
Camenzind reported that the bids for a new Landscaping Contract for next year
were received and were under review. In addition, several new trees that were
planted last May will need to be replaced because of the severe drought. The
estimate for replacement is $450 and was approved by Sherrille Opal.
b.
Recreation
Committee
David Biette reported that a survey was in development that would be distributed to the community to evaluate the Pool and Recreation activities over the summer.
c.
Newsletter
Committee – No Report
d.
Stairwell
Refurbishment Committee
Shannon
Watson reported that Jennifer Birtwistle had expressed interest in being the
Chairman of this committee.
e.
Management
Company Committee -- No Report
f.
Trash
Committee
Rob
Stewart accepted the role of Chairman for the Trash Committee. Rob discussed
plans over the next few months to bring members of the community together with
Arlington County Waste Management representatives discuss the issues regarding
trash collection and recycling at the Mews.
F. Monthly Financial Management Report
A Monthly Financial Statement was submitted in writing to the Board. Sherrille Opal reported that requests for painting quotes were due to go out in January and asked to board to consider painting the property on a 3-year rotation. The present contract is for a 4-year rotation (3 years with 1 idle year). It was also mentioned that the stairwells should be considered for some form of rotation.
G. Old
Business
Request For Variance – Attic Addition and
Remodeling.
Homeowners Biette and Timmons are waiting
for drawings to be completed.
H. New
Business
a. Removal of
*
Deferred Until Next Meeting*
b. Trash Removal Services
*
Deferred Until Next Meeting*
c. Landscape Contract
*Deferred Until Next Meeting*
d. Snow Removal
Sherrille Opal proposed that the Board secure a contract with Somerset Landscaping for snow removal for the Fall ’02 / Winter ’03 period. The proposal was accepted through unanimous approval.
e. Welcome Handbook Language Change
Sherrille Opal submitted a proposed change to Section B-12 of the Mews Welcome Handbook to reflect the Board’s decision during the September meeting. After a brief discussion, the change was accepted through unanimous approval.
f.
Request for Variance – 4666-A
Lori Olivas submitted a request for variance to relocate the exterior vent for the stove exhaust. A motion was made to approve the request. The motion passed unanimously.
g. Basketball Hoop
A motion was made to ratify the action of the Recreation Committee regarding the purchase of a Basketball Hoop as part of the Mews Recreational Facility and the Board will defer decisions regarding the use of the Basketball Hoop to the Recreational Committee. The motion passed unanimously.
h. Parking Lot Re-Striping
Rob Stewart asked the Board to revisit the decision to stripe the parking lots. This proposal was defeated during the September Board Meeting. After further discussion, it was determined that the cost of striping only the worst lots would not provide any significant cost savings. A motion was made to accept the previous proposal to stripe all of the lots. The motion passed unanimously.
I. Establishment
of Next Meeting
The next meeting was established for
J.
Adjournment
The meeting was adjourned at
Respectfully
submitted,
Robert Stewart,
Secretary to the Board