III. Approval of Minutes.

Section G3 of the draft minutes for the May 27, 2003 meeting was reviewed and it was agreed that the expenditure mentioned in that section was indeed conditionally approved. The minutes were accepted as originally submitted.

The minutes for the May 27, 2003 meeting were approved unanimously.

The names listed in the draft minutes of the annual meeting were reviewed for correct spelling.

Rob Stewart asked that the copy of the Landscape Committee proposal be submitted with the September minutes.

The minutes for the September 23, 2003 meeting were approved unanimously.

IV. President’s Report. Rob Stewart thanked Gretchen Martin for hosting the get-together for court representatives and committee heads. He also thanked Tom Corbin and Ron Patterson for putting together the newsletter.

V. Treasurer’s Report. Seth Low reported a deficit for the month of $8,920.

VI. Committee Reports

A. Landscape Committee.

B. Recreation Committee. David Biette led discussion of the use of the tennis courts. He said that it is particularly difficult to police the use of non-tennis activity on the tennis courts. All agreed that tennis would have priority on the tennis courts and that in-line skating, skateboarding, and bicycles would not be allowed under any circumstances. A backboard for the 36th Street tennis court was discussed briefly. Recommendations for use of the court and a backboard will be referred to the tennis subcommittee.

David Biette presented a map of the playground area with a suggested placement of the basketball hoop which had been removed from its prior location just before the hurricane.

The board voted unanimously to move the basketball hoop to the outside of the curve of the driveway, just west of the trash can. Use of the basketball hoop is restricted to daylight hours.

Sher Opal said that the cost of the pool contract for next year increased by $1700 due to insurance cost increases. This year’s final price was higher than expected due to the extra week and weekends after Labor Day. All present agreed that the quality of the World Pool staff was exceptionally good. David Biette agreed to go over the new pool contract with the Recreation Committee.

C. Newsletter Committee. Nothing to report.

VII. Monthly Financial Management Report. Sher Opal referred to the monthly report submitted in the board members’ packets.

VIII. Unfinished Business.

A. The “Roles and Responsibilities” documents were discussed briefly. It was agreed to finalize those documents relating to management. Rob Stewart asked that the review of the “newsletter committee” be held off so that it could become a “communications committee.” He again commented on the professional way the newsletter was done. There was discussion on whether court reps should have a formal role on the landscape committee. Full discussion of the “Roles and Responsibilities” documents was deferred until November; Sher Opal agreed to send all the documents in MS-Word format so directors could review each of them and track changes.

B. The Replacement Reserve Study was reviewed, noting the update of the roof replacement schedule.

IX. Old Business

A. Masonry Repair. The masonry repair at 4624 S. 34th Street was discussed and it was agreed unanimously to approve for payment the invoice for masonry repairs. There was concern about favoring one co-owner’s repairs over another and that all repairs should be weighed to see which ones were the most important to complete.

B. Annual Painting. The painting for Courts 1 through 6 was completed, and additional work that was done was outlined by the contractor.

The board approved unanimously the payment for the painting work, but asked that management inspect all the work prior to payment.

Rob Stewart asked that a second walk-through be done. He said he would talk to Jennifir Birtwhistle about the painting job in the stairwells. Rob also asked that the door handles on apartment building ultimately be replaced with proper mortise locks.

C. Trash. There was discussion about whether there should be a contract to replace the letter of understanding we have with Jeffrey Trash. Most agreed that a contract would not change the state of things. There was general dissatisfaction that the “stinky trash” by the tennis courts was rarely picked up. Tipping fees have increased and Jeffrey Trash has asked to pass the increase through.

The board approved the increase for the trash collection.

X. New Business

A. Satellite dish resolution. New guidelines for satellite dishes were discussed. Counsel will review the guidelines to incorporate ham radio and wi-fi and will follow up with management.

B. Carriage lights. Replacing carriage lights was discussed; it was recommended that the lights be placed in the 15-year reserve study. Sher Opal noted that the posts are to be purchased separately for the replacement lights for Courts 10 and 11. She asked that the board be careful about which light it chose for replacements since that model would be used in other courts as well. She said she would get a sample of SeaGull Lighting’s #8235 with acrylic panels that can use incandescent lightbulbs.

C. Parking Lot Signs. Sher showed some sample signs, one synthetic and one of cedar. Gretchen Martin asked if the design of the sign could be changed to something similar to the Parkfairfax signs. It was recommended that any design change be taken to a committee for study. Another suggestion was to have two signs, one with the address and the other with the towing information, as is done in Arbor.

The board voted unanimously to strike a committee to evaluate sign options.

David and Gretchen volunteered to serve on the committee and would confer with Ron Patterson to see if there were any all-Fairlington standards.

D. Roof Replacement schedule. It was noted that the schedule recommends replacement of the four asbestos roofs.

E. Pool contract. The pool contract for the 2004 season was reviewed.

F. Landscape maintenance contract. The landscaping maintenance contract was reviewed. Management is unhappy with Community Landscaping. Proposals from Environmental Enhancements and Somerset have been submitted, and references are being checked. Sher said she would write a letter to Community Landscaping that the Mews is not satisfied and is considering changing companies.

G. Other new business.