Fairlington Mews Board of Directors

III. Approval of Minutes.

Approval of the minutes for the May 27, 2003 meeting was again deferred so that Rob Stewart, the former secretary, could clarify the question about “conditionality” regarding landscaping in section G3 of the draft minutes.

The minutes for the July 29, 2003 meeting were approved unanimously.

IV. President’s Report. There was no President’s Report.

V. Treasurer’s Report. Seth Low reported a surplus for the first month of the fiscal year of $6,953. He recognized with gratitude the efforts by management to send out a flyer before the hurricane to advise residents on what to do to prepare for potential damage

VI. Committee Reports

A. Landscape Committee. Brenda Camenzind presented the extensive plan for landscaping. She mentioned that she and the committee had met with residents to discuss possible plantings. She said that the areas around the pool, the tennis courts, and the outside fences needed further discussion. She led discussion of the plans for each of the 15 courts, noting that low maintenance and drought tolerant plantings would be used where possible. She appreciated efforts to maintain communication with homeowners regarding the new plantings.

The board passed unanimously a proposal to accept the Landscape Committee proposal in the amount of $16,578, and to accept the tree care and landscaping enhancement proposal.

B. Recreation Committee. Nothing to report.

C. Newsletter Committee. Nothing to report, though it was noted that the newsletter would be out soon if all the material was received.

D. Stairwell Refurbishment Committee. No report.

E. Trash Committee. No report.

VII. Monthly Financial Management Report. Sher Opal referred to the monthly report submitted in the board members’ packets.

VIII. Unfinished Business. Scheduled items in the “Unfinished Business” section of the agenda were deferred to a later meeting.

IX. Old Business

A. Drainage Issue in Court 9. Management requested another $25,000 for sewer lining beyond the $50,000 already committed to conclude the current work. Sher Opal explained the list of problem courts that were scheduled to be relined: Court 1, which was in process; Court 2, and Court 9. She recommended that with the serious drain issue in Court 9 that the drain not be fixed until the relining of the sewer was done to minimize disruptions.

The board voted unanimously to reline the sewer line in Court 9 in order to integrate the sewer relining with the correction of the drainage problems.

Celia Luxmoore and David Baker presented photos of the flooding of the walk in front of their unit during a rainstorm in July. They reported to the board that prior to the repairs following the snowstorm, there were few if any drain problems. They said that we have created a problem that did not exist before.

Gretchen Martin asked that the engineer work with the drain contractor on site to see that the work was done correctly. Sher Opal agreeed to coordinate the work of the sewer relining people, the drain repair people, and the engineer so that the work is done according to the engineer’s drain design. Gretchen thanked Sher for supplying a sump pump prior to Hurricane Isabel to the two units affected by the drain problem. Celia Luxmoore and David Baker thanked Sher for her help.

X. New Business

A. Variance. The board approved unanimously a request by Elizabeth Grenfell (4661 South 36th Street, #A2) to install an intercom per designs submitted to the board, on the condition that she would be responsible for the maintenance of the intercom at her cost, and should it be necessary, she would restore the wall to its original condition.

B. Variance. The board approved a request by Melanie Russell (4534A South 36th Street) to build an alcove in the kitchen for the refrigerator; the alcove would extend into the living room. Construction work to be done by John Swift Construction.

C. Variance. The board approved a request by Steven Irmo and Susan Yackee (4636 South 34th Street) to combine two bedrooms in the front of their Dominion, and to remove the front entry hall closet. Their request was accompanied by a statement from James Pan, structural engineer.

D. Variance. The board approved a request by Judith Guerny (4654 South 34th Street) to remove a holly tree in front of their unit.

E. Satellite Dish. Management said that the issue was being dealt with by counsel.

F. Parking Lot Signs. Management reported that the parking lot signs have reached the end of their useful life. Sher agreed to provide samples of options for stock and possible colors.

G. Carriage Lamps. There was some discussion about possibilities for replacing the carriage lamps in Courts 9, 10, and 11 which have not been working lately. The board suggested that the Fairlington Historical Society be asked about which models might be best and consider their advice before making a final decision. A decision on the final choice was deferred to the next meeting.

H. Concrete Repairs. It was agreed that concrete repairs would be done in the spring to include possible winter damage.

I. Roofing Replacement Schedule: The updated roof replacement schedule was accepted as presented by Seal Engineering Services and will be made part of the recently updated Replacement Reserve Study.

J. Snow Removal Contract. The board approved unanimously the proposed contract for snow removal with Somerset Landscaping Company from the Fall of 2003 through the Spring of 2004.

XI. Establishment of Next Meeting. Established for October 28, 2003 at 7:00 p.m. at the Fairlington Community Center. It was agreed that meeting a half hour earlier would be more convenient for all present, and that homeowners would not have to sign up in advance to address the board.

XII. Adjournment. The meeting was adjourned at 9:44 p.m.