Fairlington Mews Board of
Directors
Meeting Minutes
September 24, 2002
Shannon Watson,
President, called the meeting to order at
Present: Quorum Established
Shannon Watson –
President
Gordon
Avery -- Vice President
Seth Low –
Treasurer
Gretchen Martin
-- Director
Rob Stewart --
Secretary
Sherrille Opal
-- Property Manager, Legum & Norman
A. Homeowner
Forum
Two
Homeowners presented variance requests, which are detailed under New
Business.
B. Approval of the Minutes
The Minutes from the July 25, 2002, meeting were approved unanimously with a minor change.
C. President’s Report
Shannon Watson indicated that Brenda Camenzind had
agreed to serve as the interim Chair of the Landscape Committee.
D.
Treasurer’s
Report
Seth Low reminded the board that the
first of series of 2-Year Treasury Notes was due to mature in November 2002.
E. Committee Reports
a.
Management
presented that she had been working with Brenda Camenzind on the solicitation
of bids for a new Landscaping Contract for next year.
b.
c.
Gretchen Martin mentioned that she had collected content and was trying to get together with Diane Ruddy, Mews News typesetter.
d.
Management
presented a summary from the Stairwell Renovation Committee. Karen Mahalik, stairwell committee chair,
resigned. Management cited Fairlington
Green as an example to be considered. At
the Green, an interior designer was used for the cost of approximately
$8000/unit. The committee recommended
that a designer was not necessary and that the renovations could be performed
for less than that cost. She is moving
forward with individual estimates for a list of priorities that were developed
by the committee.
e.
F. Monthly Financial Management Report
A Monthly Financial Statement was
submitted in writing to the Board.
G. Old
Business
Request For Variance – Attic Addition and
Remodeling.
Homeowners Biette and Timmons are waiting
for drawings to be completed.
H. New
Business
a. Removal of
*
Deferred Until Next Meeting*
b. Trash Removal Services
*
Deferred Until Next Meeting*
c. Request
for Variance –
Matthew Payne submitted a request for variance to replace the exterior door in his kitchen with one that contained more glass panels to let in additional light. The Board approved unanimously the request.
d. Request for Variance –
Lacey Yates submitted a request for variance to extend an interior bathroom wall 2” to accommodate a bathroom renovation project. It was determined that this did not require a formal motion, as a variance was not required for moving a nonstructural wall. However, a motion was made to approve the request under the condition that no structural issues arise as a result of the renovation. The motion passed unanimously.
e. Parking Lot Re-Striping
Management submitted a proposal to re-stripe all of the parking spaces in the Mews. The basis for this request was that the condition of several of the lots had deteriorated since they were last striped. A motion was made to accept the proposal. It was defeated by a vote of 3-2. It was decided further that the lots would be striped on a case-by-case basis.
f. Annual Concrete Repairs
Management submitted a proposal from W.P. Donaldson &Son, Inc. for repairing concrete sections of the interior sidewalks at a cost of $12,431. Seth Low performed a walk around the property and noted that while most of the indicated sections were in need of replacement, some of the sections indicated did not need to be replaced. A motion was made to continue with the replacement of the sections at a cost not to exceed $8000. The motion passed unanimously.
g. Reserved Parking Petition
Management presented the Board with a petition from the residents of Court 9 requesting that the Board change its parking designation from unassigned to assigned. 14 residents representing 66.67% of the overall Court 9 residents signed the petition. The Board recognized that the petition was in agreement with Section B-12 of the Rules and Regulations and a motion was made to accept the petition and approve the request. The motion passed 4-1.
A second motion was made to add a clause to Section B-12 of the Rules and Regulations that requires court representatives to notify residents prior to petitioning the board for any such change. The motion passed unanimously.
h. Management presented a proposal from R&M Electric to rewire the carriage lights in Court 10 and Court 11 for $1,100. Following a long history of problems with the lights in Court 11, R&M determined that the lights for Courts 10 & 11 all share the same electrical circuit. The proposal would remove the existing outlet under the evergreen in Court 11 and divide the lights into two separate circuits. A motion was made to approve the work. The motion passed unanimously.
I. Establishment
of Next Meeting
The next meeting was established for October 22, at
J.
Adjournment
The meeting was adjourned at
Respectfully
submitted,
Robert Stewart,
Secretary to the Board